Last updated: Version 1.0 27/10/2025

1. Introduction

Welcome to Blythe Cricket Club (“we”, “our”, “us”).
We respect your privacy and are committed to protecting the personal information of our players, members, visitors, and supporters.

This Privacy Policy explains how we collect, use, and protect your information when you visit our website www.blythecricket.club, sign up for membership, participate in club activities, or contact us.

By using our website or engaging with the club, you agree to the terms of this Privacy Policy.

2. Information We Collect

We collect information to help us manage club operations, communicate effectively, and meet our safeguarding and legal obligations.

a. Information You Provide

We may collect the following personal details:

• Full name

• Email address

• Phone number

• Postal address

• Date of birth (for player registration and age-group eligibility)

• Emergency contact details

• Medical or health information (where relevant for player safety and welfare)

• Payment or subscription information (for memberships, match fees, or events)

b. Automatically Collected Information

When you visit our website, we may automatically collect:

• IP address

• Browser type and version

• Device information

• Pages viewed and duration of visit

This helps us improve website performance and understand how visitors use our site.

c. Cookies

Our website uses cookies to:

• Ensure the website functions properly

• Remember preferences (such as login details or settings)

• Analyse traffic and improve performance

You can control or disable cookies through your browser settings, though some features may not work as intended.

3. Why We Collect This Information

We collect and process data to:

• Manage club memberships, teams, and fixtures

• Communicate with members, parents, and supporters

• Register players with relevant cricket leagues and governing bodies (e.g. NSSCCL, ECB play-cricket)

• Promote club news, events, and achievements

• Ensure player safety and fulfil safeguarding responsibilities

• Comply with legal, insurance, and health and safety obligations

We only collect information necessary for legitimate club activities.

4. Legal Basis for Processing

Under the UK GDPR, Blythe Cricket Club processes personal data on the following lawful bases:

• Consent – when you agree for us to use your data (e.g. for newsletters or photos)

• Contract – to manage your membership, fixtures, or events participation

• Legal obligation – where required by law (e.g. safeguarding or financial reporting)

• Legitimate interests – to operate and improve the club effectively

5. Sharing Your Information

We will never sell your data.

We may share personal information only with:

• The England and Wales Cricket Board (ECB) and relevant leagues for player registration

• Coaches, captains, and club officials where necessary for cricketing or safety purposes

• Service providers (e.g. payment processors, email systems, or website hosts)

• Authorities or insurers where required by law or for safeguarding/accident investigations

All third parties are required to handle your data securely and use it only for legitimate purposes.

6. Data Retention

We will retain your personal data only for as long as necessary to:

• Fulfil the purposes outlined in this policy

• Meet legal or safeguarding requirements

• Maintain accurate club records

After this period, data will be securely deleted or anonymised.

7. Your Rights

You have the right to:

• Access – request a copy of the personal data we hold about you

• Rectification – ask us to correct inaccurate information

• Erasure – request that we delete your data (unless required for legal reasons)

• Restriction – limit how your data is used

• Objection – object to certain types of processing

• Withdraw consent – at any time, where we rely on consent

To exercise your rights, please contact us at blythecricketclub@gmail.com.

You may also lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk

8. Data Security

We take reasonable measures to protect your data from unauthorised access, alteration, or loss.
This includes secure storage, restricted access, and the use of password protection for electronic systems.

However, no online system is completely secure, so we cannot guarantee absolute protection.

9. Photography and Media

We may take photos or videos at matches, training sessions, and events to promote Blythe Cricket Club across our website and social media.

If you do not wish for your or your child’s image to appear, please inform us in writing via blythecricketclub@gmail.com.

We will always respect your preferences.

10. Children’s Data

We take safeguarding seriously.
For junior members, we collect limited personal data about children under 16 (such as name, date of birth, emergency contact, and medical details) for coaching and safety purposes.

This data is provided by a parent or guardian and is handled in line with ECB safeguarding policies and the UK GDPR.

11. Links to Other Websites

Our website may include links to third-party sites (such as sponsors, leagues, or social media pages).
We are not responsible for the privacy practices of these websites.
Please review their own privacy policies before submitting any personal data.

12. Updates to This Policy

We may update this Privacy Policy from time to time.
Any changes will be published on our website with a new “Last Updated” date.
We encourage members and visitors to review this page periodically.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:

Blythe Cricket Club
Email: blythecricketclub@gmail.com
Address: Blythe Cricket Club, Cresswell Lane, Stoke-on-Trent, ST11 9RE